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MOTOR VEHICLE CLAIM PROCEDURE
All vehicle accidents must be reported regardless of the
amount of damage involved. (Reports of incidents or accidents
are to be submitted even if the other party, individual(s)
involved indicate they were not injured and no damage
was done).
Whenever possible, local or State Police must be called
for an investigation and report of the accident.
The driver of the University vehicle must complete the
ACORD 2 Automobile Loss Notice form, the employee's supervisor
must complete and sign the FS-1 form and both forms must
be submitted to the Risk Management Division within 48
hours of the accident or the next work day. If the University
driver is injured and/or otherwise unable to complete
and file the ACORD 2 and FS-1 forms, it is the responsibility
of his/her supervisor to report the accident on his/her
behalf.
Reports submitted involving other than State-owned vehicles
used on State business must be clearly marked "Non-owned
vehicle."
At the accident scene:
- NEVER ADMIT LIABILITY FOR
AN ACCIDENT. The insurance adjusters,
and if necessary the courts, will make the
decision as to the party at fault.
- Obtain the following information from the other party
involved in the accident:
a) Driver's full name, address, drivers license number,
date of birth and telephone number;
b) Owner's full name, address, drivers license number,
telephone number and date of birth;
c) Insurance carrier's name, policy number, dates
of coverage and agent's address and telephone number;
d) License number, year, make, model and vehicle identification
number;
e) Name, address, telephone number of all witnesses;
f) Name, address, telephone number and type of injury
of all injured persons.
UNIVERSITY INFORMATION TO SHARE WITH OTHER PARTIES
University vehicle information:
| Vehicle owner: |
Univ. of Maryland at Baltimore/State of Maryland |
| Insurance company: |
Self-insured/State of Maryland Self Insurance
Plan |
| Agent/Producer: |
State Treasurer of Maryland |
| Policy Number: |
State of Maryland Auto Fleet |
| Effective Dates: |
7-01-88 through present |
Any party interested in submitting a claim for damages
caused by a University owned vehicle should contact either:
University of Maryland, Baltimore
Environmental Health and Safety
714 W. Lombard Street
Baltimore, Maryland 21201-1041
(410)706-8212 (fax)
1-800-332-8622 (6-7034 or 6-3221) voice mail box
SPECIAL NOTE: A complete accident pack is located in the
glove box of each University vehicle. To obtain replacement
materials, contact Jeff Kiefer as listed above.
REPAIR OF UNIVERSITY OF MARYLAND/STATE OF MARYLAND VEHICLE
If vehicle can be driven, obtain three estimates and forward
the estimates to Risk Management Division.
If vehicle cannot be driven, contact Risk Management and
arrangements will be made for an appraiser to inspect
the vehicle, prepare an estimate and obtain an agreed
price with a Body Shop.
Estimates will be submitted to the Claims Unit - Insurance
Division for authorization to repair vehicle. Authorization
is always based on the lowest of the three estimates.
(Towing and storage, where applicable, are to be included
on the estimate.)
When vehicle repairs have been completed and vehicle is
picked up also pick up original invoice and forward it
immediately to Risk Management. The original invoice
must be submitted to the Claims Unit for direct pay,
by the Treasurers Office, to the repair facility. Invoices
paid in error are not reimbursable to the University.
REPAIR OF CLAIMANT VEHICLE
Claimants are responsible for submitting their claim directly
to the Claims Unit-Insurance Division. Information related
to submission is as follows:
- Claim must be submitted in writing within 180 days
of the incident.
- Claim is to be submitted to:
Claims Unit-Insurance Division
State Treasurer of Maryland
Louis L. Goldstein Treasury Building
80 Calvert Street
Annapolis, Maryland 21401
410.260.7367
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